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Locking-enabled multimodal soliton microcombs achieve day-scale stability for precision metrology

9 September 2026 at 17:57

Optical frequency combs have transformed the way scientists measure light and time, earning the Nobel Prize in Physics in 2005 and underpinning technologies ranging from atomic clocks to exoplanet detection. Yet the miniature on-chip versions of these combs, known as soliton microcombs, have long suffered from a frustrating paradox: the most stable and useful operating regimes have also been the most fragile and difficult to sustain. A newly published study in Light: Science & Applications reports a significant advance toward resolving this tension. Researchers led by J. Tang, J. Yang and E. Yan describe a multimodal locking-enabled soliton microcomb that combines robust, self-starting operation with an exceptionally low repetition rate on the scale of a day of stable measurement time, opening a path toward practical high-precision metrology systems that can run unattended for extended periods.

At the heart of the advance is a technique the authors call multimodal locking, a scheme that stabilizes not just a single resonance of the optical microresonator but multiple modes simultaneously, locking the comb dynamics to a regime in which dissipative Kerr solitons can form and persist without delicate manual tuning. In conventional microcomb systems, soliton formation typically requires a precise and rapid traversal of a “chaotic” modulation instability regime, a step that is notoriously sensitive to thermal transients in the resonator chip. Laser frequency must be swept with exquisite control while the soliton’s own heat dissipation shifts the resonator’s resonances, creating a feedback loop that can destroy the soliton state within microseconds. The multimodal locking approach circumvents this fragility by engaging several mode families of the resonator at once, so that the interplay among them pins the comb to a stable soliton state even as environmental and thermal conditions fluctuate.

The significance of achieving a low repetition rate in the same device cannot be overstated. A frequency comb’s repetition rate is the spacing between its individual comb teeth, and for many applications, coarser spacing is a decisive advantage. In laser ranging and distance metrology, for example, the ambiguity range of an interferometric measurement is set by the inverse of the comb’s free spectral range. Microcombs, generated in whispering-gallery-mode or ring resonators only a few millimeters across, usually exhibit repetition rates of tens to hundreds of gigahertz, which severely limits the unambiguous measurement range available to a comb-tooth-resolved distance measurement. By engineering a low-repetition-rate soliton state, the research team extends this ambiguity range dramatically, making the microcomb directly useful for absolute distance measurement, multi-wavelength interferometry and coherent communications, where each comb line must be spectrally resolvable and addressable.

Achieving both low repetition rate and robust soliton generation in a single microresonator is a formidable engineering challenge. Low repetition rates demand large resonator diameters, which in turn produce dense spectra of resonances and increased susceptibility to mode crossings with higher-order transverse and polarization mode families. Such crossings historically destabilize soliton formation, causing comb states to collapse or preventing single-soliton operation altogether. The multimodal locking strategy turns this liability into an asset: rather than engineering mode crossings away, the researchers harness the coupling among mode families to lock the comb dynamics into a favorable basin of attraction. The result is a soliton microcomb whose low repetition rate is preserved over day-scale timeframes, a duration that places the device among the most operationally stable microcomb demonstrations reported to date.

Day-scale stability matters because it transforms the microcomb from a laboratory demonstration into an instrument. Many high-precision experiments, from astronomical spectrograph calibration to the accumulation of statistical confidence in atomic spectroscopy, require comb sources that remain locked and stable across many hours or even days of continuous operation. Conventional fiber-laser-based frequency combs achieve this, but at the cost of table-top size, high power consumption and substantial maintenance overhead. Microcombs promised to shrink the technology onto a photonic chip, yet until now their operational fragility has confined most demonstrations to short observation windows. The robust low-repetition-rate soliton microcomb described in the new work demonstrates that chip-scale frequency combs can, with appropriate locking architecture, sustain the kind of long-duration, hands-off operation that real metrology campaigns demand.

The physics underlying soliton microcombs rests on the Kerr nonlinearity of the resonator material, typically silicon nitride, magnesium fluoride or fused silica. When continuous-wave pump light resonantly builds up inside the ring, the Kerr effect produces a four-wave-mixing process that seeds sidebands spaced by the resonator’s free spectral range. Under the right conditions of pump detuning and intracavity power, these sidebands evolve into a coherent train of ultrashort optical pulses, dissipative Kerr solitons, that circulate around the resonator and emit a broadband comb spectrum with tooth spacing equal to the repetition rate. The comb’s output frequencies are determined by two radio-frequency quantities, the pump laser frequency and the repetition rate, which is why the combs can serve as rulers for measuring optical frequencies against a reference. Any drift in either quantity propagates directly into measurement error, and the multimodal locking mechanism suppresses precisely this drift by anchoring the comb’s underlying mode structure to the resonator’s intrinsic stability.

Applications for such a device span an unusually broad swath of science and engineering. In high-precision laser ranging, low-repetition-rate combs with tooth spacings in the low-gigahertz or even megahertz regime allow interferometric distance measurements over ranges of meters to kilometers without the need for auxiliary synthetic-wavelength techniques. In astronomical spectroscopy, comb calibration sources with well-controlled line spacing enable the detection of Earth-like exoplanets through radial velocity shifts measured in centimeters per second. In telecommunications, low-repetition-rate combs align naturally with standard channel grids used in wavelength-division multiplexed fiber networks, making them attractive as multi-carrier sources. In spectroscopy, dual-comb techniques benefit from repetition rates that are low enough to permit resolution of closely spaced molecular absorption features. A microcomb that is simultaneously robust, low-repetition-rate and day-scale stable therefore functions as a versatile enabling component across these domains rather than a single-purpose device.

The demonstration also speaks to a broader trend in photonics: the migration from delicate, expert-operated laboratory setups to self-contained, self-stabilizing systems. The self-starting character implied by multimodal locking is particularly important for this transition. A comb that requires a skilled operator to initiate soliton formation, sweeping the laser with practiced timing past the chaotic regime, cannot be deployed in an observatory dome, on a satellite platform or inside an industrial instrument. A comb that engages its soliton state reliably on demand and then holds it through thermal cycling, laser drift and mechanical perturbation removes the last practical barrier to integration. The authors’ demonstration of day-scale continuous operation is, in effect, a stress test passed by a technology that researchers have been attempting to harden for more than a decade.

The implications extend to metrology standards and timing as well. Optical atomic clocks, which now achieve fractional frequency uncertainties below one part in 10^18, rely on frequency combs to divide down their optical oscillations to countable microwave rates. Miniaturizing the comb stage of such clocks is a prerequisite for portable optical timekeeping, which would benefit navigation in GPS-denied environments, geodesy that monitors sea level and crustal motion with millimeter precision, and fundamental physics tests that track the constancy of natural constants over months and years. A robust chip-scale soliton microcomb with day-scale stability contributes a key subsystem to this vision, and the multimodal locking principle may generalize to other resonator platforms, materials and spectral regions, including the mid-infrared where molecular fingerprinting awaits compact comb sources.

Looking forward, the study suggests several directions that the photonics community is likely to pursue. Combining multimodal locking with on-chip pump lasers and integrated electronics would complete the transformation toward fully self-contained comb modules with no free-space optics. Extending the approach to lower repetition rates still, into the megahertz regime where fiber-laser combs operate, would bring microcombs into direct competition with their bulkier predecessors for the most demanding ranging and spectroscopy tasks. Improvements in resonator fabrication, reducing mode-volume disorder and engineering dispersion with greater precision, will further expand the parameter space in which robust soliton states can be locked. The present work demonstrates that the fragility once considered intrinsic to soliton microcombs is not a fundamental limit but an engineering problem, and one that can be solved by embracing, rather than avoiding, the multimodal structure of real optical resonators.

The research, published in Light: Science & Applications, marks a milestone in the maturation of microcomb technology. By uniting three properties that had previously been achieved only separately, self-starting robustness, low repetition rate and day-scale operational stability, the work delivers a soliton microcomb genuinely suited to high-precision metrology. As the demand for compact frequency references accelerates across navigation, astronomy, communications and fundamental science, the multimodal locking strategy reported by Tang, Yang, Yan and colleagues offers a clear and technically grounded route from chip-scale optical chaos to dependable, precision measurement light.

Subject of Research: A robust, self-starting low-repetition-rate soliton microcomb enabled by multimodal locking for day-scale-stable, high-precision metrology applications.

Article Title: Multimodal locking-enabled robust and day-scale low-repetition-rate soliton microcomb for high-precision metrology

Article References: Tang, J., Yang, J., Yan, E., Huang, G., Yin, K., Tian, D., Lei, X., Huang, J., Yang, M., Ding, H., Yan, S., Wei, K., Zhu, L., Wang, G., & Jiang, T. (2026). Multimodal locking-enabled robust and day-scale low-repetition-rate soliton microcomb for high-precision metrology. Light: Science & Applications, 15(1), Article 370. https://doi.org/10.1038/s41377-026-02460-w

Image Credits: AI Generated

DOI: 10.1038/s41377-026-02460-w

Keywords: soliton microcomb, multimodal locking, low repetition rate, frequency comb, high-precision metrology, laser ranging, day-scale stability, dissipative Kerr solitons, chip-scale photonics, optical frequency reference, self-starting comb, Light Science & Applications

Leap second proposal will keep software stacks in sync

9 September 2026 at 06:24

For decades, global time experts have mapped atomic clock time to the earth’s rotation, periodically adding a second (aka a leap second) as rotation slowed. But the planet’s rotation has now slightly sped up, which could mean that a negative adjustment will be required. 

The problem is that computer systems have not been programmed to do that.

To avoid this issue, the General Conference on Weights and Measures (GCWM) in October will vote on a proposal to maintain the Coordinated Universal Time (UTC) as a continuous time from May 20, 2027, without adjustment via leap seconds, allowing UT1, the measure of time based on the earth’s rotation, and UTC to drift apart by up to one hour.

It pointed out, “a negative leap second has not previously been applied, and it is considered to pose a high risk of causing anomalies and disruption to critical infrastructures that are largely unprepared, and the preparation would create, for the industries that rely on time synchronization, a need for financial investment, whose amount is estimated to be similar to their preparations for the millennium bug.”

The group said that a 2025 workshop which included experts on Earth rotation estimated that the probability of a negative leap second will increase rapidly in the near future, reaching 30% by 2035. Acceptance of the proposal, it said, will ensure the long-term continuity for UTC for several centuries.

Unexpected requirement

Jeremy Roberts, senior director at Info-Tech Research Group, said that authorities never expected the need to reverse time. 

“We have been adding leap seconds for decades, basically to keep atomic time in line with observed time, but this is the first time we’d have to take one away. The problem is that computer systems aren’t designed to work this way,” Roberts said. “Rather than introduce a negative leap second, the proposal here is to let the two clocks go out of sync rather than keep adjusting to keep synchronicity with UT1 time and atomic time, which is much more consistent and not impacted by changes in the Earth’s rotation. This would make it easier for those building and maintaining infrastructure, because the clock would behave in a predictable way.”

Still, Roberts stressed that the proposed approach might eventually cause problems. 

“As with all things, this will require work to implement, and because the proposal includes a provision that allows for the clocks to go up to an hour out of sync, that would presumably create a problem for our descendants when we eventually reach that point,” Roberts said. “[But] being indecisive could cause fragmentation in standard time as different entities move to different standards, which could come with its own set of problems.”

Frank Dickson, principal analyst at Dickson Research, added that this proposed move is revolutionary in time-keeping circles.

“This is the biggest change to civil timekeeping since the leap second itself was adopted in 1972,” Dickson said. “Earth’s rotation has historically been slowing down, so that’s the only direction the system has ever had to handle. What’s crazy is that the Earth’s rotation has been speeding up in recent years, requiring a negative leap second, subtracting a second instead of adding one. Nobody has ever run that in production, at global scale, on the systems the world actually depends on.”

Dickson said that it is critically important that the vote pass, because the IT community has seen what happens when clocks malfunction.

“In a world of interlocking software applications, you cannot always predict how a global change will impact digital systems. In 2012, one ordinary positive leap second took down Reddit, LinkedIn, and Qantas’s booking system,” Dickson said. “It also triggered a race condition in the Linux kernel that spiked CPU load across servers worldwide. Nobody had tested for it because it had never happened before.”

And another incident involving timekeeping took down the Telstra network in Australia just last month. 

A ‘more rational’ engineering decision

Mike Wilkes, enterprise CISO at Aikido Security, pointed out that the consequences of a negative leap second could be significant. “Skipping a second can expose assumptions buried in databases, distributed systems, authentication systems, schedulers, market infrastructure and logging platforms,” he said. “The CGPM proposal is effectively saying that, rather than forcing the entire digital economy to prepare for a novel failure mode, we should make UTC continuous. That seems like a far more rational engineering decision.”

Most consultants and analysts agreed that if the vote to adjust current time procedures fails, the resultant problems would likely happen gradually, and possibly dramatically.

“The most likely problem would not necessarily be one spectacular global outage. I would be more concerned about thousands of smaller inconsistencies occurring simultaneously,” said Boris Kolev, global head of technology at JA Worldwide. The problems he anticipated included timestamps appearing out of order, distributed transactions behaving unexpectedly, authentication tokens being interpreted incorrectly, monitoring and audit trails becoming inconsistent, or different systems disagreeing about the sequence of events.

Systemic technology risk

But Kolev warned of a potentially more severe problem, as different companies sharing varied technology dependencies with enterprises try tackling the time problem differently.

“That means an enterprise does not only have to worry about what its own servers do. It has to consider what happens when its cloud provider, operating system, identity provider, database, external APIs, and on premises systems interpret the same moment differently,” Kolev said. “This is precisely the type of systemic technology risk that concerns CIOs: individually, every dependency may look manageable, but globally there are millions of interconnected systems maintained by different organizations, written in different eras, and operating under different assumptions.”

Justin Greis, CEO of consulting firm Acceligence, also said that he hoped the proposal would pass. 

“I think this is one of those cases where delaying what appears to be the technically correct answer may actually be the more responsible engineering decision. At some point, you have to ask whether preserving the relationship between civil time and the Earth’s rotation to within a second is worth introducing operational risk across financial systems, telecommunications networks, cloud platforms, power infrastructure, transportation systems and countless other technologies that depend on precise synchronization,” Greis said. “For the overwhelming majority of enterprise technology, I don’t think it is.”

This article originally appeared on Network World.

16 Gmail power moves for more efficient inbox management

7 September 2026 at 11:00

You might not know it from looking, but Gmail is jam-packed with time-saving tricks.

Some of ’em are right there in front of your face, if you know how to find ’em — while others require a teensy bit of under-the-hood tinkering to activate. But all of ’em are built right into Gmail and have the potential to make managing your email a heck of a lot easier.

Check out these 16 splendid Gmail tips and get ready to master your inbox once and for all.

(Note that unless otherwise specified, these tips are specific to Gmail’s web-based desktop version.)

Inbox step-savers

1. You can actually view attachments right from your Gmail inbox. Provided you haven’t switched away from the service’s “default” interface arrangement, you’ll see small tiles for every file associated with an email right below the message’s subject line. And you can click on any of those tiles to open or preview the file’s contents and get directly to the info you need.

screenshot of gmail inbox showing a message with three image attachments visible

Gmail’s attachment tiles are a great way to jump directly to attachments without having to open an email.

JR Raphael / Foundry

2. It’s easy to miss, but take note: When you hover your mouse over a message in your inbox, Gmail gives you a series of quick-access actions at the far-right side of the line. You can archive the email, delete it, mark it as read or unread, snooze it, or even RSVP to a meeting request right then and there — without ever having to open the message.

3. A super-useful keyboard shortcut I always forget to use: While viewing a multi-email thread of messages — a conversation in which you have numerous back-and-forth replies under the same subject — hit the semicolon key (;) to expand the entire conversation and show every message in the thread. And then hit the colon key (:) to collapse it back down so you see only the most recent email.

Just make sure you enable keyboard shortcuts first, if you haven’t already: Click the gear icon in the website’s upper-right corner, then click “See all settings” and look for the “Keyboard shortcuts” option midway down the screen that comes up. Select the “Keyboard shortcuts on” setting and then be sure to click the Save Changes button at the bottom of the screen.

4. Some of Gmail’s best keyboard shortcuts are the ones you create yourself. Go back into the website’s settings and this time, click the Advanced tab. See the line labeled “Custom keyboard shortcuts”? Click “Enable” next to that, then click the Save Changes button at the bottom of the screen.

Once Gmail refreshes itself to apply the changes, go back to the Settings area again and look for the newly present Keyboard Shortcuts tab. There, you can adjust any of the default keyboard settings to make them simpler to activate or easier to remember.

One of my favorite adjustments, for instance — and one I rely on constantly — is adding in a second command for the “Go to inbox” shortcut, which is typically gi by default. In Google’s old Inbox service, that shortcut was simplified down to just i, and once you get used to that shorter sequence, you won’t want to go back.

5. The panel at the right of Gmail’s web interface lets you pull up Google Calendar, Google Keep, Google Tasks, or Google Contacts right inside your inbox so you can manage info from each of those apps without having to switch tabs or open anything new. And here’s a handy hidden trick: With Tasks, you can drag messages directly from your inbox into the panel to create new tasks around them.

screenshot of dragging an email to google tasks to create a task

Creating new tasks from emails is as simple as dragging and dropping, as is being done here with the topmost message.

JR Raphael / Foundry

Unfortunately — and somewhat strangely — the same drag-and-drop behavior isn’t currently possible with Calendar or Keep, nor is it possible for Contacts.

6. Even with a miniature version of Contacts being available inside that handy side panel, you might sometimes want to pull up the full Google Contacts website for its complete set of features. Provided you’ve got Gmail’s keyboard shortcuts enabled now, commit this workaround to memory: Pressing g and then c will open up Contacts in a separate tab, no matter what else you’re doing in your inbox.

Composing shortcuts

Editor’s note: Assuming you’ve enabled keyboard shortcuts (see tip 3), the following keyboard shortcuts work in any browser on any desktop operating system. Mac users, just swap in the ⌘ key for “Ctrl” wherever you see it.

7. Ever like marking messages as unread after you’ve opened ’em? Gmail makes that incredibly easy to do: Anytime you have an email open, look for the envelope icon directly to the right of the trash can in the horizontal row of icons above your message (in the area directly beneath the search bar). That’ll let you mark the message as unread with a single click. Or, for a faster and more powerful one-two punch, just type an underscore (_) while viewing any message. That’ll mark it as unread and zap you back to your main inbox.

8. Speaking of combining multiple actions into a single command, simplify your inbox organization process by enabling Gmail’s convenient Send & Archive button. It places a second button alongside the regular Send button whenever you’re responding to an existing message, and clicking that button (or, even better yet, hitting Ctrl-Enter on your keyboard) will send your response and archive the thread in one fell swoop.

To enable it, look for the “Send and Archive” option within the General tab of Gmail’s settings. Click “Show ‘Send & Archive’ button in reply,” hit the Save Changes button at the bottom of the screen, and then get ready to save yourself steps the next time you type a reply.

screenshot of composing a reply with Send+ and Send buttons at bottom

Gmail’s Send & Archive button (the blue one to the left of the regular Send button) turns two steps into one.

JR Raphael / Foundry

9. I don’t know about you, but I frequently start typing an email and then decide against sending it. (Rather fittingly, I started typing out a lengthy explanation of the reasons but then decided against including it.) If the same thing ever happens to you, remember this: Hitting Ctrl-Shift-D while you’re in the Gmail compose tool will close the compose window and discard your draft. And it works whether you’re writing a new email or a reply.

10. Another awesome time-saver: In addition to the obvious Ctrl-B for bold and Ctrl-I for italics email formatting shortcuts, Gmail has hotkeys for doing some advanced forms of text formatting — things that’d otherwise require multiple clicks and much menu-hunting to accomplish.

The ones I use the most:

  • Ctrl-Shift-8 will add a bulleted list into your email (just like this list!), and Ctrl-Shift-7 will add a numbered one.
  • Ctrl-Shift-9 will offset text in a blockquote style.
  • Ctrl-] will indent text, while Ctrl-[ will remove any indentation.
  • And Ctrl-\ will remove any formatting on your selected text and make it as plain as can be.

11. You’d never know it, but the Gmail compose tool itself can take on various forms, depending on your preferences. Make a mental note of these possibilities and the shortcuts to get to ’em:

  • To start a new message in the default lower-right-corner-of-the-screen window view, hit c.
  • To start a new message in a pop-up window totally separate from your main Gmail tab, hit Shift-C. You can do the same thing for a reply by hitting Shift-R while viewing a message thread — or Shift-A for reply-all.
  • To start a new message in a full-screen compose window within your main Gmail tab, hit c — then click the little arrow icon in the compose tool’s upper-right corner. (You can also hit Shift while clicking that icon to pop the message out into a separate pop-up window form.)
  • If you’d rather use that full-screen compose window all the time, by default, click the three-dot menu icon in the lower-right corner of the compose tool and look for the “Default to full-screen” option there. (If you ever change your mind, you’ll find the option to disable that preference in that very same spot.)
  • If for some reason you like the idea of composing a message in a new tab instead of a pop-up window or within the main Gmail tab, just hit d while in your inbox. That’ll do the trick!

To see more keyboard shortcuts, just type ? while viewing any message list within Gmail.

Smarter snoozing

12. Don’t forget to take advantage of Gmail’s super-handy snoozing tool: Instead of letting messages linger in your inbox and pile up to an unmanageable point, use the snooze function to help yourself deal with everything as soon as you see it.

A good rule of thumb to maintain: If you can respond to something in less than a minute, do it. If something doesn’t require any action on your behalf, archive it immediately. And if something requires some sort of action but you don’t have the time to mess with it at that moment, snooze it to a day and time when you will be able to handle it.

You can snooze an email from your inbox by hovering over the message and selecting the clock-shaped Snooze icon, as noted in tip 2. You can also snooze an email while it’s open by clicking the three-dot menu icon to the right of the folder symbol directly above the email and then clicking “Snooze” within the menu that pops up. Or you can simply press b while you’re viewing a message or while you have it selected in your inbox.

screenshot of snooze options menu for an open message in gmail

Snoozing a message causes it to vanish from your inbox and then reappear at any day and time you choose.

JR Raphael / Foundry

13. Gmail even makes it possible to snooze multiple messages at the same time — in case you see more than one email that needs to be pushed back to the same point. From your inbox, simply click the boxes to the left of any messages you want to include, then click the three-dot menu icon within the row of icons toward the top of the screen and select “Snooze” from there.

14. Need to get back to something you snoozed — or change the day and time at which it’s set to reappear? You can always find all of your snoozed emails in Gmail’s Snoozed section, located beneath the “Inbox” line in the left-hand panel. Once you’re there, just hover over any email and click the clock-shaped icon to change its snooze settings or unsnooze it entirely.

15. You can snooze messages from the Gmail mobile apps, too, though the option is a bit buried. From the inbox view, press and hold a message to select it, then tap the three-dot menu icon at the top of the screen and look for “Snooze” in the list of options that appears. If you’ve already opened the message, tap the three-dot menu icon at the top of that screen; you should see “Snooze” show up as part of the options there as well.

16. Make snoozing even simpler in the Gmail mobile app by assigning it to one of your inbox swipe actions. Just open up the app, tap the three-line menu icon in its upper-left corner, then select “Settings.” On Android, tap “General settings” followed by “Swipe actions”; on iOS, you’ll tap “Inbox customizations” and then “Mail swipe actions.”

All that’s left is to set either your left swipe or right swipe to “Snooze,” and then, you can simply swipe any message in that direction from your inbox to snooze it — no wasted taps or menu diving required. (The Gmail Android app has several other similarly useful hidden features, by the way, most of which aren’t available on iOS.)

screensipt of swipe gestures options in gmail android app

With one quick setting adjustment, you can snooze any message from the  Gmail mobile app simply by swiping it to the left or the right from your  inbox.

JR Raphael / Foundry

And with that, your Gmail time-saving toolbox is officially complete! The next logical step in your inbox improvement adventure is mastering the art of Gmail labels to fight back against email chaos — and I’ve got just the guide to get you started.

This story was originally published in May 2018 and most recently updated in September 2026.

How to automate your Gmail inbox — without AI

5 September 2026 at 11:00

Gmail is filled with hidden features and add-on possibilities, but one of the service’s most powerful organizational tools is sitting right in the heart of its regular settings.

As you may have guessed by now (especially if you read this story’s headline, you clever little cat), I’m talking about filters — Gmail’s long-standing system for automating your inbox with a series of custom-crafted rules. At a glance, filters can seem complicated. They can seem overwhelming. They can even seem unnecessary.

But don’t let yourself be fooled by the feature’s curiously crusty exterior. Gmail filters have the potential to completely reshape your inbox and the way your incoming messages are handled. They can help you keep your email in order with no ongoing thought or effort.

And, unlike Google’s new AI Inbox option (which notably still doesn’t seem to be available for most people as of this writing), filters (a) don’t require your personal messages to be processed by generative AI systems — and (b) give you complete control over exactly how your email is handled instead of forcing you to rely on inherently unreliable technology to figure out what you want for you (and then likely come up short at least some of the time).

Best of all? All it takes is a teensy touch of one-time planning to get Gmail filters set up to your exact specifications and working for you quietly and automatically from that moment onward.

Follow the filter-centric Gmail tips in this guide, and your inbox will be running like a well-oiled (but not too greasy) machine in no time.

Part 1: Figuring out your Gmail filters

Let’s start by thinking through some Gmail filter possibilities to get an idea for the sorts of setups you might want to consider — then, we’ll go step by step through the process of creating them.

With Gmail filters, you could:

  • Ensure messages from specific high-priority senders always go into your inbox’s Primary tab, where you’re certain to see them
  • Ensure specific sorts of lower-priority messages — like invoices, reports, or updates from different services you use — automatically get sorted into an out-of-the-way location and never even show up in your inbox
  • Keep messages from annoying people out of your hair (but still available in case you need to find them) by automatically archiving them as soon as they arrive
  • Forward messages from a specific address or with a specific phrase in their subjects to other members of your team or family
  • Instantly respond to messages to or from a specific address with a prewritten template
  • Label messages sent to a specific variation of your Gmail address (like youraddress+vip@gmail.com) or written with a specific word or phrase in the subject (like “urgent,” “important,” or “hey jerkwad, pay attention to this”) as “VIP” and then receive notifications only for messages with that designation
  • Mark specific types of messages from yourself as reminders by giving them a bright yellow “REMINDER” label that makes them stand out in your inbox
  • Get a snickerdoodle delivered to your desk every time your boss emails you

All right, so that last one isn’t really possible (not yet, anyway) — just wanted to make sure you were still paying attention. Everything else in that list, however, is absolutely doable and actually quite easy to set up with Gmail filters.

Got some ideas of your own? Good deal. Time to make ’em happen.

Part 2: Creating your Gmail filters

The simplest way to start a new Gmail filter is to click the control panel icon — the symbol showing three horizontal lines stacked on top of each other — within the big search box at the top of the Gmail website. (Filters can’t easily be managed on mobile, unfortunately, so you’ll need to do all of this in a desktop browser.)

That’ll pull up a form where you can fill in whatever you want to use as the basis for your filtering — a word or phase that might appear within an email’s subject or body, an address from which a message could originate, or any other variable or combination of variables you like.

screenshot of screen to create a filter in gmail

The form for creating a filter is filled with options for controlling email automation.

JR Raphael / Foundry

Fill in the fields as appropriate, using however many variables you want — even employing quotation marks around multiword terms along with operators like “AND” and “OR” between terms, if you really want to get fancy — and then click “Create filter” at the bottom of the box.

screenshot of gmail create filter screen with several OR variables

You can use any combination of variables, even employing operators within a single field, to control when your filter will run.

JR Raphael / Foundry

One quick warning: By default, your filter will apply to any and all incoming messages — hence the “All Mail” setting that shows up next to the “Search” option in the filter creation pop-up. If you change that option to “Inbox,” you’re likely to see an error message informing you that the parameters you chose are not recommended and may not work properly. Leave that “Search” option set to “All Mail” — which is probably what you want, anyway — and you’ll steer clear of any errors and allow things to work the way they should.

Now it’s time for the fun part — the part where you decide exactly what happens when a message meeting your conditions arrives. You can select any combination of actions from the list and then configure them as needed. You can even tell Gmail to apply your filter retroactively to messages already in your account (as opposed to using it only for new messages that arrive from that point forward) by checking the “Also apply filter to matching conversations” option at the bottom of the box.

screenshot of list of actions you can choose when creating a gmail filter

Gmail’s filters include a variety of actions that can execute when your conditions are met.

JR Raphael / Foundry

Once you’ve got that finished, click the blue “Create filter” button — and that’s it: Your new Gmail filter is officially in place and active. The next time any message comes in that meets the parameters you outlined, the actions you specified will automatically take place faster than you can say “I embrace Workspace in my workplace cyberspace.”

Part 3: Managing your Gmail filters

Last but not least, make yourself a mental note in case you ever need to adjust your filters in the future: If you want to edit, delete, or even just revisit a filter you created, just click the gear-shaped icon in the upper-right corner of the Gmail website, click “Settings,” then click the “Filters and Blocked Addresses” tab at the top of the settings screen. You’ll see every filter you’ve ever created there and can tweak or remove any of ’em with a couple quick clicks.

Now if only we could find a way to get the filters to deliver those blasted snickerdoodles for us. Hey, Google: Any chance you can make that happen?

This article was originally published in October 2019 and most recently updated in September 2026.

Adobe replaces CEO with customer experience leader

4 September 2026 at 11:19

Adobe’s search for a new CEO is over: It has promoted Anil Chakravarthy, president of its customer experience orchestration business, to the top role.

It has taken six months to find a successor to outgoing CEO Shantanu Narayen, who announced in March that he would step back from the CEO role, remaining with the company as chairman.

There had been much speculation that he would be replaced by Adobe’s president of creativity and productivity, David Wadhwani, who was responsible for the digital media business segment that generates around three-quarters of the company’s revenue. Having missed out on the top job, however, he has chosen to leave Adobe, announcing his departure on LinkedIn.

Chakravarthy was responsible for the development of several products, including Adobe CX Enterprise, GenStudio and Brand Visibility, as well as the introduction of CX Enterprise Coworker.

He takes over at a shaky time for Adobe: Its stock price has tumbled dramatically in the past few years as the rise of AI has meant workers can lay out content and manipulate photos without needing Adobe products. Chakravarthy, who will initially work in tandem with Narayen, will have his work cut out for arresting the current decline.

Gmail labels: Your secret weapon against inbox chaos

4 September 2026 at 11:00

So, you’ve got email, you say? Lots of it? More than you can possibly manage without losing the few metaphorical marbles still sloshing around in that soggy ol’ brain of yours?

I hear ya. In fact, I think we all can relate (even those of us whose brains are, erm, slightly less soggy). And I’m here to tell you: It doesn’t have to be so difficult.

Gmail has a variety of built-in tools for making your messages more manageable. Some of ’em are a little bit different from what you might be accustomed to using in more traditional email clients (here’s lookin’ at you, Outlook) — but if you take the time to figure out how they work, you might just be surprised at how effective they can be.

There’s no better example than Gmail’s label system. It’s a strange concept to wrap your head around at first, especially if you’re used to the more typical folder-based method of inbox organization, but here’s a little secret: Labels actually are folders, in a sense. That, however, is just one small part of their inbox-organizing power.

Think through these nine label-centric possibilities and get ready to see Gmail’s labels in a whole new light.

1. Use Gmail labels like super-folders for categorizing your email

First, the most basic Gmail label mindset to master: You can think of a label like a folder — but with an important twist: Instead of a message being placed into a label, the label is placed onto the message.

That subtle-seeming distinction is actually quite significant. What it means is that a message doesn’t have to be associated with only one label, as is typically the case with folders; rather, you can apply as many labels as you want to any message, and each one ends up acting like a sticker — a label, one might even say! — that sits atop the email along with any other labels you’ve applied.

screenshot of gmail android app - attn label appears on message in emails list at left and full message at right

Any labels associated with an email will show up both in your inbox and when viewing the message in full.

JR Raphael / Foundry

So, for instance, if you keep tabs on stats for your company’s website, you might label all incoming emails from Google Analytics as “Web Reports.” But maybe you also have your own personal website for which you receive Analytics updates. You could label the reports from your personal website as “Web Reports,” too, and then add a second label of either “Work” or “Personal” onto every message to create a distinction between the two types.

On the Gmail desktop website, the easiest way to create a label is to click the label icon in the toolbar at the top of the screen when you’re viewing a message or when you’ve selected something from a message list — then start typing whatever name you want to use for the label. Once you’re done, simply hit Enter, and Gmail will create the label for you and apply it to the message.

screenshot of creating a work reference label for a message in gmail web app

Once you create a new label within Gmail, it’ll always show up as an option in the future.

JR Raphael / Foundry

The next time you click the label command, you’ll see your newly created label as an option.

You can also perform the same action by using the keyboard shortcut L while an email is open or selected, provided you’ve enabled Gmail’s keyboard shortcuts system.

On the mobile front, you can create a new label within the Gmail app for Android or iOS by tapping the three-line menu icon in the upper-left corner of the screen and then looking for the “Create label” option before the list of existing labels (on Android) or the “Create new” option directly after that list. You can apply an existing label onto a message, meanwhile, by looking for the “Label” (on Android) or “Label as” (on iOS) option in the main three-dot menu anytime an email is open or selected.

2. Save yourself a step and label while archiving

Here’s a handy command to remember: If you want to add a label to a message and simultaneously dismiss the message from your inbox, use Gmail’s “Move to” option.

On the desktop website, that’s the icon showing an arrow inside a folder, directly to the left of the regular label icon. On both Android and iOS, you can find the same command within the three-dot menu icon while any email is open or selected. You’ll see a list of options that include your labels; just select the label you want to assign to the message.

Whatever platform you’re using, that’ll handle all the steps for you in one fell swoop. And if you’re a fan of shortcuts like this, by the way, I’ve got a whole story dedicated to time-saving Gmail tips just like ’em.

3. Apply labels while you’re composing an email

Gmail labels aren’t only for incoming messages; you can also proactively apply them to a new message you’re composing and then know that that email and any replies associated with it will remain properly organized and present in all the right places.

On the Gmail desktop website, all you’ve gotta do is hit the three-dot menu icon in the service’s compose window and look for the “Label” option in the list that appears — then create a new label right then and there or select any existing label to apply it.

screenshot of gmail compose window with pop-up labels menu

You can proactively apply a label while composing a new message.

JR Raphael / Foundry

The mid-composing label-adding option isn’t present in the Gmail mobile apps, unfortunately, but you can accomplish the same thing in a roundabout way by heading into your Sent messages (from the app’s main three-line menu) and then selecting or opening an email to add a label onto it right after you’ve sent it.

4. Organize your label lists

All right, so you’ve got your messages labeled — now what? Well, first, you can always browse through your labels to find something you need. Gmail keeps your list of labels (in alphabetical order) in its left sidebar, on the desktop website. You can collapse or expand that sidebar by clicking the three-line menu icon in the upper-left corner of the screen, and you can click on any label in the list to see all of the messages associated with it.

By default, though, that list is probably quite the unruly mess. So let’s get it organized:

  • First, if you see a line in the list of labels that says “More,” with a downward-facing arrow alongside it, click it to expand your full list of existing labels.
  • Now, click the three-dot menu icon next to each one of your labels. (The three-dot icon appears only when you hover over a label.) Assign each label a color, if you’d like; that’ll make it more visually distinctive and give it more or less emphasis (depending on the color you choose) when it appears in your inbox.
  • In that same three-dot menu, look at the “In label list” section and consider if you want the label to always appear in your label list, to remain permanently hidden beneath that “More” divider, or to appear in the list only when unread messages are present within it. The less unnecessary clutter you have visible, the easier it’ll be to find the labels you actually use often.
  • Next, look at the “In message list” section and think about whether you want the label to show up as an option when you’re adding a label onto a message. If it isn’t a label you ever actively apply to messages, you might consider hiding it to reduce clutter and increase your efficiency in that area.

On Android or iOS, you can find your labels and browse through any of ’em by looking inside the Gmail app’s main three-line menu. On Android, a third-party app called eLabels can also let you make more advanced label modifications from your phone or tablet — but in general, those sorts of adjustments are most easily managed from the Gmail desktop website.

5. Combine related labels into groups

While we’re getting your labels organized, take a moment to mull over whether any of your labels would make more sense as sublabels within a broader category. Maybe, for instance, you’d have one label called “Expense Reports” and then sublabels within it for “Staff,” “Freelancers,” and “Travel.”

This is an adjustment you’ll absolutely want to make on the Gmail desktop website, where the full selection of label customization commands is readily available. You can find the option to create a sublabel by clicking the three-dot menu icon next to any label name within the site and then selecting “Add sublabel” from the list that appears.

screenshot of gmail inbox with sublabels in left navigation

Grouped sublabels are a great way to keep your Gmail labels list tidy.

JR Raphael / Foundry

Just note: Somewhat confusingly, sublabels and parent labels are treated as separate but related entities — so if you were to add a message to “Staff” in our previous example, its label would show up as being “Expense Reports/Staff.” The message wouldn’t, however, show up when you click “Expense Reports” in the left-of-screen label list; it’d appear only when you clicked “Staff” in that same section. If you wanted it to appear within the results for both the parent label and the sublabel, you’d have to add both of them onto the message.

6. Use labels for smarter searches

Gmail’s labels aren’t just for browsing; you can also use them as variables to narrow down a search and make it faster to find a message you need. To include a label as a variable in a search, just click or tap the Gmail search box at the top of the website or mobile app, type label:work (using the name of your actual label name in place of “work,” of course), and then type in any other term or variable you want.

If you were trying to find a travel-related expense report from Tim Cook’s trip to Chicago, for instance, you could type label:travel from:tim@apple.com chicago into the search box. Including the label would narrow down your search considerably — skipping over messages from Tim Cook that might’ve just mentioned Chicago in some other context — and let you get to what you need more efficiently.

You can even narrow down your search further and search for messages that contain multiple specific labels — like label:travel label:work, which would show you a list of all messages that have both of those labels in place.

And on the mobile front, you can make your life easier yet by tapping the “Labels” dropdown within the app’s search area. That’ll let you simply select from a list of available options and save yourself the trouble of manually typing anything in.

screenshot of labels list in gmail android app

In the Gmail mobile apps, you can select from a list of existing labels instead of typing in a search.

JR Raphael / Foundry

Gmail actually treats many of its own built-in message designations as labels, too — so in addition to searching for your own custom labels, you can search for (and in some cases also find within the mobile app dropdown menu) things like:

  • label:inbox
  • label:unread
  • label:promotions
  • label:social
  • label:starred
  • label:muted

Beyond that, you’d never know it, but Google also supports a hidden series of advanced Gmail labels for automatically identifying emails related to areas like travel, purchases, and finance.

And finally, any recent past searches you’ve conducted will show up as suggestions whenever you tap or click in the search box, which makes it especially convenient to revisit any frequently accessed label-related explorations in the future.

7. Let Gmail apply labels for you

Here’s where things really start to get interesting: In addition to manually applying labels to messages as you see fit, you can train Gmail to automatically categorize and process messages for you.

The first step is to think about what factors would make an incoming message fit into a particular label — whether it’s the sender’s email address or domain name, a specific word or phrase in the subject line, or maybe even the address to which the message was sent.

In my own inbox, for example, Gmail applies a red “VIP” label to emails that arrive from editors or other contacts whose messages tend to be timely and important. And it applies a green “Invoices” label to messages that come in from a specific address and with certain subject lines that my accounting software uses for carbon copies of new invoices.

In some cases, like with the “VIP” label, the messages remain in my primary inbox. But in others, they end up moving to less attention-demanding places — like the invoice copies, which skip over my inbox entirely (since I’m keeping them mostly as records and don’t need to be bothered dealing with them every time they come in).

Once you decide what factors should apply to what label — and what else should happen once the label is applied — a Gmail filter is the key to making the magic happen. I outlined the exact steps to setting one up in my separate Gmail filters guide. Go have at it!

8. Let your labels limit your notifications

Last but not least, instead of getting distracting alerts for every new message that lands in your inbox — or going to the opposite extreme and not getting any email notifications whatsoever — use your Gmail labels as a way to control which messages alert you.

You can pick any label that seems notification-worthy and then limit your notifications only to messages with that label attached. You can even set up label-driven notifications to function on your desktop computer and on your mobile device. (Provided you use Android, that is. Sorry, iPhone folks, but Apple’s garden doesn’t allow this level of customization to fly.)

That’s exactly what I do with my aforementioned “VIP” label, in fact. And it’s actually quite easy to set up. I put together a step-by-step guide here.

And with that, my inbox-dwelling comrade, your label education is complete. Go ahead: Label yourself organized. You’ve earned it.

This article was originally published in November 2019 and most recently updated in September 2026.

MacVoices #26248: AI Development: Start Small, Learn Safely, Then Build Bigger with Adam Engst (3)

By: Chuck
3 September 2026 at 20:46
Adam Engst explains why AI software development should be approached as an evolution, starting with safe, verifiable data analysis, advancing to simple scripts, and eventually building applications. He distinguishes programming from development, arguing that non-programmers can act as product managers who direct AI, demand security checks, define requirements, and create software tailored to problems existing apps do not solve. (3) 

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LibreOffice 26.8 is out – local first, and with no AI

28 August 2026 at 16:45
The latest semi-annual release of LibreOffice, the cross-platform FOSS office suite, is out – and it’s gleefully throwing some shade. The Document Foundation released LibreOffice 26.8 – and sent The Register a press pack before it did so. We’re not going to go through it in great depth: it’s a mature suite, and most Linux distros bundle it by default, even some of the slightly strange ones. We do like some of the sly notes in the launch materials, though, starting with the headline: “LibreOffice 26.8 brings professional typography, deeper support for the world’s writing systems, and no artificial intelligence” No artificial intelligence. In 2026, this is a bold position statement, but it is merited. In the last six months, we have reported on The Document Foundation distancing itself from Collabora. We spoke to some representatives of TDF – and Collabora – at considerable length about this, but we came away unconvinced by TDF’s arguments. Collabora developers contribute much of the code in LibreOffice. For instance, the last time we covered a new release of LibreOffice, we mentioned its rich Markdown support. Collabora told us that its engineers developed this. And yet, TDF decided to restart development of its own cloud-based office suite, in direct competition with Collabora Office. Later we covered the release of Collabora CODE 26.04 – which is Collabora’s local office suite, based on LibreOffice FOSS code, but rendered inside the browser using web technologies. Collabora’s announcement places AI integration front and centre. That caused us some dismay, and we told the company’s representatives that. They replied that Collabora’s partners and users were requesting this, and it felt it had to comply. As such, we are pleased by TDF’s stance with LibreOffice. It is a native app, with separate ports for Windows, and Linux, and macOS. All run as native local apps, they do so entirely on your machine, and they do not attempt to save anything into “cloud storage” for you. Your software, your data, on your computer, on your premises. For us, that is how it should be. As The Register has also reported recently, TDF is also firmly against using MS Office file formats by default. We do see its point here, but there are pragmatic reasons for this. Despite this strong ideological stance, the LibreOffice 26.8 press kit included both LibreOffice’s native .ODT files, and also MS Office .DOCX files. We do keep a decade-old and unsupported copy of MS Word around on our Mac, although we rarely use it. So, from curiosity, we opened both – and this is what it looked like. In our personal subjective judgement, the MS Word version looks a lot better. Our copy of LibreOffice 26.02 was configured with a Microsoft-style Ribbon, and to be fair, the screenshot shows that older version, before we upgraded. It doesn’t look much different in the newer version, though. We like and recommend LibreOffice. There are alternatives for Linux users: we compared OnlyOffice and WPS Office a few years ago. WPS Office is freeware, rather than FOSS, but it works. The Chinese edition of Ubuntu Kylin included it in place of LibreOffice. OnlyOffice is based on cloud tech, but you can run it locally… and for cloud-based stuff, as well as OnlyOffice and Collabora Online, there’s the new EuroOffice from Nextcloud. If you don’t mind paying, or if you’d prefer a European-made office suite, then there’s Softmaker Office. But LibreOffice is right here, it’s completely free, and it works well. We like the local-first stance and we like the AI-free stance. Version 26.8 has multiple improvements: improved internationalization, and support for different alphabets and writing systems. It’s available in 120 different languages. It has better paragraph and formatting handling, ARIA support for better screen-reader handling to improve accessibility, and much more. It really is all good. We regularly write that it’s a very good idea for Microsoft Office users to keep it installed just in case – it is much better at recovering damaged Word, Excel, and Powerpoint files than their native apps. As we also regularly point out, anyone who still has OpenOffice installed should remove it and replace it with LibreOffice as soon as possible. OpenOffice is still available, but as Dedoimedo found on 26.8’s day of release, you really should not use it any more. Saying that, we’re concerned about TDF positioning itself as a rival to Collabora, rather than – well – collaborating with the company which provides more LibreOffice developers than any other external contributor. TDF has long offered two branches of LibreOffice: an older stable branch, for business users, and the current version, which gets relatively frequent minor updates. For us, the pragmatic position would have been for TDF to offer the current version, and direct business users to Collabora for the slower-moving stable release… but when we suggested this idea to TDF’s representatives, they treated the idea with scorn. The future remains uncertain. In a business world embracing “AI”, focusing on cloud apps, plus the lucrative new sovereign cloud movement, LibreOffice looks a bit old and dowdy. But it’s a vital tool.Traditional local-first tools like LibreOffice aid reusing old computers rather than replacing them. Ignore the “thought leaders” – the world needs LibreOffice more than ever. ®

x64 port of Microsoft Word for Windows 1.1a arrives — you can now run this seminal 1990 word processor natively in Windows 11

9 August 2026 at 14:40

A developer has ported Microsoft Word for Windows 1.1a to x64 so it can now run natively on Windows 11 PC systems. JMarshall23 on GitHub stresses that this is a fully working native Windows x64 port using “original Word source and resources together with modern replacements for the 16-bit assembly, segmented-memory, and Win16 platform boundaries.” It also includes some extra features for “research purposes.” Microsoft Word for Windows 1.1a was originally released over a quarter of a century ago.

This release of Word marked a milestone in the word processing market, as it pioneered genuinely useful feature additions like WYSIWYG editing, graphics, and table insertion on Windows. It would spearhead the momentum in shifting users from DOS productivity monsters like WordPerfect to complete dominance in Windows-land. Word for Windows 1.1a added all its frills while remaining very efficient, running on systems with CPUs that ran in single-figure MHz speeds, and with as little as 1MB of RAM.

Microsoft Word for Windows 1.1a

WinWord won (Image credit: The Computer History Museum (CHM). )

Another notable feature of this version of Word for Windows is that Microsoft permitted its source code to be released in full. You can still grab that code via the Computer History Museum (CHM). There you will find a 7MB bundle of C source, x86 assembly, build tools, and documentation. These 1,021 files in 33 folders are what JMarshall23 started with.

GitHub doesn’t have Windows x64 binaries ready for the casually curious on the lookout for a free, lightweight word processor to download and use. Instead, you’ll need access to Visual Studio 2022 with Desktop development with C++, a Windows 10 or Windows 11 SDK installed through Visual Studio, CMake 3.25 or newer, and PowerShell, notes Marshall. Then simply follow the GitHub instructions to build and run Word1.

It will be interesting to see if more comes from this x64 port, but Microsoft’s Word for Windows 1.1a code release carries a license that “permits only non-commercial use and does not give you the right to license it to third parties by posting copies elsewhere on the web,” says the CHM.

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